What Does Post Reference Post Ref Mean in Accounting?


On this transaction, Accounts Receivable has a debit of $1,200. The record is placed on the debit side of the Accounts Receivable T-account underneath the January 10 record. The record is placed on the credit side of the Service Revenue T-account underneath the January 17 record.

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Printing Plus did not pay immediately for the supplies and asked to be billed for the supplies, payable at a later date. This creates a liability for the company, Accounts Payable. This liability increases Accounts Payable; thus, Accounts Payable increases on the credit side. Accounts Receivable was originally used to recognize the future customer payment; now that the customer has paid in full, Accounts Receivable will decrease. Accounts Receivable is an asset, and assets decrease on the credit side.

Posting In the Closing Process

With technological advancements however, most accounting systems today perform automated posting process. Nonetheless, the above example shows how a ledger fundamentally works. Depreciation and amortization are essential concepts in accounting that allow businesses to allocate the cost of long-term assets over their useful lives. Daily posting ensures that your job, cost, and vendor reports are timely and accurate. You can post checks while others are using Clients & Profits X; however, other users may notice slower performance and possibly temporary padlocks. If you’re batch posting many checks, it’s best to wait until the system is relatively inactive — this makes posting faster.

closing trial balance

Let’s summarise the transactions and make sure the accounting equation is balanced by collating a summary of all the T-accounts and checking it against the accounting equation. Cash is an asset, and asset account totals decrease with credits. You want the total of your revenue account to increase to reflect this additional revenue. Revenue accounts increase with credit entries, so credit lawn-mowing revenue. You have received more cash from customers, so you want the total cash to increase.

Failure to Post an Entry to the Ledger

The consolidation of accounts may also be required in case of posting. Credit BalanceCredit Balance is the capital amount that a company owes to its customers & it is reflected on the right side of the General Ledger Account. Usually, Liability accounts, Revenue accounts, Equity Accounts, Contra-Expense & Contra-Asset accounts tend to have the credit balance. Debit BalanceIn a General Ledger, when the total credit entries are less than the total number of debit entries, it refers to a debit balance.

  • The company provided service to the client; therefore, the company may recognize the revenue as earned , which increases revenue.
  • The objective of the organisation is to get useful information relating to business from the recorded entries.
  • After those entries are made, a post-closing trial balance is run.
  • Lynn asked to be sent a bill for payment at a future date.
  • The Structured Query Language comprises several different data types that allow it to store different types of information…

The general ledger is the foundation of a company’s double-entry accounting system. It gives the information of different expenses and incomes during the accounting year and also its total and individual amount. Thus, the balance at which they end at in the previous accounting period is the balance that is carried forward to the next accounting period on the first day. This entering of balance in the next accounting period is called opening entry.

What is the step-by-step Posting process in Accounting?

The T-account is asummary recordof everything for a specific accounting item that occurred during a certain period of time. Once a general journal entry is prepared and the correct accounts… Apr. 25You stop by your uncle’s gas station to refill both gas cans for your company, Watson’s Landscaping. Your uncle adds the total of $28 to your account.Apr. 26You record another week’s revenue for the lawns mowed over the past week.

  • When a financial transaction occurs, companies record it in an initial record.
  • The new entry is recorded under the Jan 10 record, posted to the Service Revenue T-account on the credit side.
  • In the General Ledger, for the corresponding transaction, the page number of the General Journal is entered to signify the page where the transaction can be found.

If you would like to see what it looks like to move https://1investing.in/ postings into a general ledger in Excel, watch this additional video. Assets are to be debited, and liabilities are to be credited. A general ledger contains accounts that are broad in nature such as Cash, Accounts Receivable, Supplies, and so on. There is another type of ledge which we call subsidiary ledger.

The different types of accounts are prepared in a separate book, which is known as a Ledger Book. If the total debits are more than the credits, the difference amount is written as balance carried down on the credit side of the ledger. Similarly, if the credits are more than the debits, then the difference amount is written as balance carried down (c/d) on the debit side of the ledger.

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After some time, transactions accumulate in these records. However, these transactions only constitute a single part of the accounting cycle. The procedure of transferring an entry from a journal to a ledger account is known as posting. Journal entries are passed in the book of account for the financial transaction of a business. Journal entries are classified into two parts, Simple journal entry & combined journal entry. A simple journal entry is affected by only two accounts out of which one gets a debit effect and the other one gets a credit effect.

5 Use Journal Entries to Record Transactions and Post to T-Accounts

After each sub-ledger has been closed out, the accountant prepares the trial balance. This data from the trial balance is then used to create the company’s financial statements, such as its balance sheet, income statement, statement of cash flows, and other financial reports. A general ledger represents the record-keeping system for a company’s financial data, with debit and credit account records validated by a trial balance. Transaction data is segregated, by type, into accounts for assets, liabilities, owners’ equity, revenues, and expenses.


Firstly, The profit and loss account statement includes the cost of goods sold, sales, depreciation expense, marketing and advertising expenses, taxes and interest. Whereas the balance sheet counts account receivable, bonds payable, retained earnings, cash, accounts payable, accumulated depreciation, and common stock. Therefore, it becomes necessary for the accountant to segregate the account category. Unposting creates reversing debit and credit entries in the General Ledger.

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Revenue accounts increase on the credit side; thus, Service Revenue will show an increase of $5,500 on the credit side. When the company issues stock, stockholders purchase common stock, yielding a higher common stock figure than before issuance. The common stock account is increasing and affects equity.


As with the lock system, It ensures the facility with safe. Here, a trader can increase or decrease the number of pages according to his requirements. Every detail must appear in its relevant column in the records. An entry on one side of a general ledger must also have a corresponding entry on the opposite side of another account. Checking for any errors in the records and correcting them.

This similarity extends to other retailers, from clothing stores to sporting goods to hardware. No matter the size of a company and no matter the product a company sells, the fundamental accounting entries remain the same. Printing Plus provided the service, thus earning revenue. Cash was used to pay for salaries, which decreases the Cash account.

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